Job description


Senior Assistant Company Secretary (2360)

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

We recognise that the office 9-5 isn’t for everyone. That’s why we’ve introduced ‘Flexible by Choice’. Whether it’s working from home, in our offices, or a combination of the both, we trust each other to support our clients, colleagues and communities at the right time, in the right way.

Your Role

Working in a newly developed role as Senior Assistant Company Secretary, you’ll be able to develop the role as you progress, working closely with and supporting the Company Secretary and the Group Director of Governance to ensure that the Irwin Mitchell Group make effective and efficient decisions in a legal and regulatory compliant way. 

You will be a central pillar in the re-design and continuous improvement of our Corporate Governance Structure and in a number of exciting and career defining projects that are seen by the Board as pivotal in supporting the future growth of the business.

This is a Group role supporting the Main Board, Board Committees, the LLP, subsidiaries and Management Committee and not a client facing role.

The Team

The team will be comprised of a Group Director of Governance, Group Company Secretary, Senior Assistant Company Secretary (this role), Assistant Company Secretary and Company Secretarial Administrator.  The team has unfettered access to the Board, Group Executive Committee and the wider executive.

What You'll Be Doing
  • Assisting with the Group Board and Committee meetings, including preparing and drafting annual meeting plans, agendas, reports and papers for distribution prior to the meetings, liaising with non-Executives, Executive Directors and executive management and external parties as required and attending meetings where necessary.
  • Providing company secretarial support to Group Committees and subsidiary boards (including SRA and FCA regulated entities) including organising, preparing agendas and papers for and taking minutes (taking into consideration legal and regulatory responsibilities and reporting requirements) at meetings, advising as secretary to the sub-committee and subsidiary boards
  • Supporting the Chairs as required and as needed on regulatory and governance developments and best practice
  • Overseeing the creation and maintenance of schedules of Board and Committee meetings and maintaining rolling agendas.
  • Ensuring that statutory records, board and committee minutes are maintained and liaising with external company secretarial administrators and registrars in relation filings and group company minutes.
  • Undertaking various corporate governance projects as required, including but not limited to reviews of terms of Reference and Matters Reserved for the Board, oversight of project insider lists, annual reporting requirements.
  • Supporting all year end work including the production of the annual report and notice of AGM, the AGM itself, share grants and exercises, Board and Board committee evaluations and external auditor evaluations


What We're Looking For

The successful candidate will be educated to degree level or ICSA qualified at Associate level.  You will have a solid background of working in a company secretarial role and have a number of years’ experience,  you will have prior experience of subsidiary management, meeting support and minute taking in a listed environment.  You will have a thorough working knowledge of UK Listing rules and associated codes and regulations.  Professional or Financial Services experience would be desirable for the role as would experience of law relating to partnerships. However these are not essential.

We would also consider candidates who are looking for interim/contract role and are happy to discuss this with candidates.

What we can offer you
  • 25 days annual leave, with the opportunity to buy additional leave
  • X2 fundraising days in a year to give back to the community (fully paid!)
  • Westfield Health membership, offering discounted leisure and travel and refunds on medical services
  • Discretionary bonus
  • Potential for share awards
  • Private Medical Cover

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture. 

We welcome applications from all diversity groups and backgrounds. We’re committed to enabling everyone to thrive and understanding and celebrating our differences is a key part of that. We’re proud of our work on the Disability Confident scheme, on the Race At Work Charter and as Stonewall Diversity Champions. We also have a range of networks for LGBT+, disability, generations, gender, social mobility, ethnicity, faith and culture to celebrate our people and to enable everyone to thrive.


Additional Information

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks ­with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

Close map
Riverside East, 2 Millsands, Sheffield, Yorkshire, United Kingdom, S3 8DT

We're proud of our values, and we're looking for people who share them

  • Business Area:
    General Counsel Team
  • Sub-Sub-Business Area:
    Company Secretary (General Counsel Team)
  • Company:
    IM LLP
  • Working Hours:
    Full Time
  • Vacancy Type:
  • :
    Birmingham, Flexible, Home Based, London, Sheffield
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