Job description


PI and Multi Matter Billing Assistant (1852)

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

Your Role

Working as a PI & Multi-Matter Billings Assistant, you’ll undertake the reconciliation of Personal Injury cases where funds are due to Irwin Mitchell ensuring compliance with VAT & Solicitors Accounts Rules, under the guidance and support of the PI & Multi-Matter Billings Team Leader. You’ll also ensure all invoice processing is in line with documented procedures and agreed Service Level Agreements and compliant with financial controls.

What You'll Be Doing
  • Reconciling Personal Injury matters & identifying financial balances so that files may be brought to a nil balance & then closed
  • Reviewing central billing forms completed by file handlers and checking the bill of costs to ensure these are logged correctly onto the finance system
  • Processing bills to the finance system
  • Setting up billing groups correctly, making sure the relevant matters are included
  • Reviewing case management data & reconcile to finance system
  • Raising any queries/concerns where necessary with requestor
  • Balancing all weekly statements to make sure the correct offset is done, with attention to detail given to any transfer of client funds
  • Reviewing all interim & final claims on a daily basis
  • Dealing with any invoice claims made to the Legal Aid portal along with the weekly statements
  • Taking responsibility for online Legal Aid portal
  • Processing invoices to the finance system
  • Keeping the P.I income tracking sheet up to date in a timely manner for reporting purposes
What We're Looking For
  • Computer literate with a good working knowledge of Microsoft Excel
  • General accounting or book keeping experience
  • Experience of working in an externally regulated environment, with a good customer focus
  • Ideally, you may have some knowledge of working in a legal finance department and legal accounts ledger, as well as an understanding of Solicitors Accounts Rules, but this isn’t essential.
  • Accuracy and attention to detail in your work
  • Being able to work as part of a team, as well as working independently.

We’re proud of our values, and we’re looking for people who share them

  • To be pioneering with an imaginative outlook
  • To be approachable and caring
  • To be tenacious in the pursuit of our objectives
  • To be efficient in the provision of our services
  • To work with integrity

If this sounds like you, we’d love to receive your application.

What we can offer you
  • 25 days annual leave, with the opportunity to buy additional leave
  • Two fundraising days in a year to give back to the community (fully paid!)
  • Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture. 

Additional Information

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks ­with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

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Riverside East, 2 Millsands, Sheffield, Yorkshire, United Kingdom, S3 8DT

We're proud of our values, and we're looking for people who share them

  • Business Area:
    IM LLP
  • Team:
    IM LLP
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