Job description


Knowledge Management Resources Specialist (2836)

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

We recognise that the office 9-5 isn’t for everyone. That’s why we’ve introduced ‘Flexible by Choice’. Whether it’s working from home, in our offices, or a combination of the both, we trust each other to support our clients, colleagues and communities at the right time, in the right way.

Your Role

The role of KM Resources Specialist is to assess and manage new and existing KM resources in conjunction with the Senior Resources and Training Manager and Practice Development Lawyers (PDLs), maintain key relationships with suppliers, support the maintenance of our internal know-how content, and ensure investments in KM systems, processes, databases and tools are fully leveraged across the business. 

What You'll Be Doing
  • Managing the starters, movers, leavers and trainees processes in relation to KM resources.  Including working with the KM Assistants to review and improve existing processes, and supervising the KM Assistants in relation to starter, mover, leaver and trainee activities
  • Taking responsibility for the management of KM suppliers, as agreed with the Senior Resources and Training Manager, ensuring best value is obtained and developing positive partnerships by regularly reviewing services, regularly liaising with the suppliers, analysing and assessing usage, regularly reviewing costs, seeking feedback and assessing internal client satisfaction
  • Actively monitoring and raising colleague awareness of new developments from existing KM resources or suppliers, working with the KM Assistants, the Research Team and PDLs to proactively promote these enhancements, as well as brand new resources, via the Knowledge Hubs and during regular contact with lawyers.  Support the KM Training Specialist and PDLs where resource training is required.
  • Undertaking the procurement of all relevant KM resources following best practice guidance to ensure we deliver best value for the business, supported by the KM Assistants. This will include:
    • Reviewing and analysing usage for renewals
    • Researching and assessing any alternative resources, including setting up relevant product demos
    • Obtaining costs, negotiating with suppliers where necessary and managing renewals and new purchases within budget
    • Conducting high level review of contract terms, highlighting any areas of concern and liaising with our General Counsel Team on full contract reviews where necessary, and acting as the liaison point with suppliers to negotiate changes to terms as needed.
    • Drafting and submitting formal business cases for new resources where required
    • Checking final contracts and drafting a summary to send to the Director of Operations for signature where needed
  • Managing the maintenance of knowhow and training content on the Knowledge Hubs, working with the Senior Resources and Training Manager, the Director of KM and the PDLs to develop processes and guidance and supporting audit activities.  This will include:
    • Ensuring we are complying with our SRA requirements and retention periods
    • Identifying and helping to implement potential automation solutions
  • Working with the Senior Resources and Training Manager to undertake regular analysis of usage data, feedback and other relevant management information, to help identify key trends and related actions to help improve KM services and to provide insightful service reporting to share with several groups across the business (including the KM leadership team, Operations and Client Services Leadership)
  • Overseeing KM resource administration as carried out by the KM Assistants and providing guidance and advice as required (cataloguing, book orders, journals, budgeting, supplier management, etc.), and reviewing and updating related processes
  • Taking a lead role to prepare and manage the KM resources budget across the Group, working with the Senior Resources and Training Manager, the Director of KM, the PDLs and Finance.
  • Providing cover for the Senior Resources and Training Manager as and when required to ensure continued service delivery.
What We're Looking For
  • Previous experience in the areas of legal, competitive and/or business information management
  • Proven experience in managing resources including cataloguing, budget preparation, resources process management and supplier relationship management
  • Negotiation and contract review skills with the ability to pursue the best interests of the business in the procurement of services
  • Good knowledge of key legal, business and knowledge databases, and information / knowledge management tools, systems and associated technology
  • Good proficiency in the full range of Office applications.
  • Strong organisational skills and ability to manage and prioritise own workload, manage competing demands and meet tight deadlines.
  • Service excellence focus with dedication to meeting and exceeding the expectations and requirements of both internal and external clients.
  • A commitment to maintaining personal professional development and technical capability.
  • Problem solving and the ability to anticipate and resolve problems before they arise.
  • Attention to detail and high level of accuracy.
What we can offer you
  • 25 days annual leave, with the opportunity to buy additional leave
  • Two fundraising days in a year to give back to the community (fully paid!)
  • Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture. 

We welcome applications from all diversity groups and backgrounds. We’re committed to enabling everyone to thrive and understanding and celebrating our differences is a key part of that. We’re proud of our work on the Disability Confident scheme, on the Race At Work Charter and as Stonewall Diversity Champions. We also have a range of networks for LGBT+, disability, generations, gender, social mobility, ethnicity, faith and culture to celebrate our people and to enable everyone to thrive.


Additional Information

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks ­with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.


We're proud of our values, and we're looking for people who share them

  • Business Area:
    Client Services Team
  • Sub-Sub-Business Area:
  • Company:
    IM LLP
  • Working Hours:
    Full Time
  • Vacancy Type:
  • :
    Home Based
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