Job description


Early Careers Assistant (HR) - Sheffield (1772)

Our Administration Apprentices provide office support to a wide range of teams, while learning on the job.

This is an exciting opportunity to join one of the largest national law firms in the UK. You will be supporting the busy Early in Careers Team in HR, acting as the first point of contact for those interested in an apprenticeship, internship or training contract with Irwin Mitchell.  The Early Careers Assistant provides effective support to the Early Careers team to attract, select and develop our EC population.

To apply for this particular vacancy, we would kindly ask that you do NOT apply on this vacancy page.  Instead, please click on the link below....Your application will initially be managed by our Training Provider Damar who will contact you shortly to confirm the outcome of your application.

This role is designed to teach valuable administration skills, and give you experience of working in a busy office.

Your main responsibilities within the department will include the following:

  • Assist the Early Careers team by providing quality administrative support to ensure minimal adverse impact on others’ roles within the team. Maintain a first class service through the cyclical recruitment and development of trainee solicitors and apprentices
  • Work with the Early Careers Advisor to book and coordinate events such as law fairs, presentations, assessment centres, trainee induction and development in line with the cyclical nature of early careers programmes.
  • Build relationships with external stakeholders including training providers and education establishments to raise the profile of early careers opportunities at Irwin Mitchell.
  • Using own judgement following agreed scoring criteria, undertake the screening of application forms and video interviews, shortlisting and rejecting candidates. Undertake the screening of application forms and video interviews for the trainee solicitor roles, working to agreed scoring criteria.
  • Support the management of the team inbox or telephone using own judgement to solve queries from current, future & prospective candidates and line managers. Providing an excellent candidate experience by ensuring queries are actioned efficiently.
  • Organise resources to ensure all assessment centres are fully supported, scheduling in the assessment centres, booking rooms, sourcing assessors from the business and facilitating the assessment centres to ensure they are run efficiently and with minimal impact on fee-earner’s time.
  • Collate all feedback to be shared with unsuccessful candidates and schedule in all of the feedback sessions
  • Manage invoices and retain records for the Head of Early Careers to approve. With reference to standard procedures, use analysis to reject or challenging suppliers where appropriate.
  • Attend law fairs and recruitment events to engage with candidates and promote Irwin Mitchell’s early careers opportunities.
  • Support the Early Careers Advisor with organising future trainee events to ensure all new joiners are engaged with the firm before they start.
  • Support the Early Careers Advisor with organising all activities for the two-week legal work placement programmes, trainee induction, apprentice induction and the Newly Qualified conference.
  • Support the wider Early Careers team with trainee and apprentice catch-ups, seat moves and qualification.
  • Produce regular management information and other statistical information as requested by the Head of Early Careers.
  • Continually monitor, evaluate and develop current recruitment processes and procedures, recommend ways to improve and develop the candidate experience.
  • Work collaboratively with our Sales & Marketing team and use own initiative on our social media strategy to ensure we maintain an engaging online presence.

What are we looking for?

  • A strong desire to work within in an Early Careers environment
  • Excellent communication skills (both written and verbal)
  • Excellent time management and organisational skills
  • Proficient in IT packages including Microsoft Word, Office and Excel
  • Confident
  • Friendly
  • Reliable
  • Resilient
  • Ability to work well in a business environment
  • Ability to be flexible to suit the needs of the department
  • Ability to work under close supervision and also be able to work under your own initiative
  • Ability to multi-task and meet deadlines

Who Is It For?
This is a 24 month programme ideal for those looking to gain experience in an administration role. This apprenticeship is a great way to study towards a Level 3 Business Administration apprenticeship, while earning a wage.

What Will I Study?
The academic part of the apprenticeship is delivered by our training provider Damar via distance learning.

View more information on what you’ll study and the sort of work you’ll do on the Damar website.

What Qualification Will I Gain?
When you finish this apprenticeship, you will have obtained the Level 3 Business Administration apprenticeship programme.

What Are The Entry Requirements?
You’ll need 5 GCSEs at grade A* to C, specifically Maths and English. If using the numbered grading system, this corresponds to 5 GCSEs at grade 9-4. For more information on how these grades are changing, visit the website.

What Could I Progress To When I Finish My Apprenticeship?
There are a number of opportunities open to you at Irwin Mitchell. You may decide to carry on working as an administrator, or look to progress to a senior or supervisory role.

Your skills could also lead you to a more specialised position in one of our legal teams, or in a support function such as customer service or human resources.

About Irwin Mitchell
Founded in 1912, Irwin Mitchell has helped over one million clients so far. These include individuals, small businesses, as well as national and international organisations. We currently employ circa 3000 people across 14 offices.

The IMCF (Irwin Mitchell Charities Foundation) was set up in 1997 and has so far donated over £1 million to local and national causes. We give all our employees 14 hours a year to use on voluntary work, to give back to our communities.

Why Work For Irwin Mitchell?
Our apprentices receive a full benefits package including:

  • 25 days holiday
  • Recognition scheme
  • Sports team sponsorship
  • Travel season ticket loan
  • Health plan
  • Contributory pension scheme
  • We pay our apprentices a generous starting salary of £17,290.

We encourage all our people to embody our brand values:

  • To be pioneering with an imaginative outlook
  • To be approachable and caring
  • To be tenacious in the pursuit of our objectives
  • To be efficient in the provision of our services
  • To work with a foundation of integrity
  • Our combination of empathy and legal knowledge is a strength that differentiates us from many other law firms.

We're committed to creating a positive working environment that maximises your potential while promoting work-life balance.

Close map
Riverside East, 2 Millsands, Sheffield, Yorkshire, United Kingdom, S3 8DT

We're proud of our values, and we're looking for people who share them

  • Business Area:
    Group Services
  • Team:
    Human Resources
  • :
  • Salary:
  • Closing Date:
    23 April 2021
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