Job description


Administrator (3976)

We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ – something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm – we’re a team, working together to help individuals and businesses navigate life’s ups and downs.

Whichever team you join, working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things, and make a real difference to our clients and communities.

The work we do has been recognised in the awards we’ve won. We’re committed to being even better, and our awards help to show we’re on the right track.

We recognise that the office 9-5 isn’t for everyone. That’s why we’ve introduced ‘Flexible by Choice’. Whether it’s working from home, in our offices, or a combination of the both, we trust each other to support our clients, colleagues and communities at the right time, in the right way.

Your Role and What You'll Be Doing

To work collaboratively as part of a PA and Admin national team to provide comprehensive administrative support to the CLEI fee earning team/s thereby assisting in the delivery of a quality service to our clients.

You will be required to:

  • Collate and distribute all incoming electronic Post to fee earners, firstly ensuring these are labelled and saved to the Legis/iManage file.
  • Check outgoing post ensuring all enclosures are included and collated as a pdf document and sent electronically via ‘Litigation Printing’ or if in office via the Business Centre postal bags.
  • Undertake work from the CLEI Support Inbox (Tasks identified as Admin) liaising with PA and Admin teammembers as appropriate. May require from time to time to assist colleagues with the collating of electronicdocuments for preparation of ITC/Court bundles.
  • Regularly liaise with PA, Admin colleagues and Team Leader to monitor work flow levels ensuring SLA deadlinesand priorities are met.
  • Produce email correspondence and documentation within the parameters of the department’s house style ensuring consistency and accuracy in presentation.
  • Use outside websites to gain further information – OCE/Company Tracker information and Trace IQ
About You

We are looking for:

  • A team player and independent thinker.
  • A flexible approach to tasks.
  • Professional presentation.
  • Someone who works well under pressure.
  • The ability to use own initiative.
  • Good verbal and written communication.
  • Time management and excellent organisational skills.
  • GCSE level Maths and English qualifications.
  • Experience of working in a Law firm or in a similar role.
  • Business Administration or Secretarial accredited qualification/s.
  • Experience of using Microsoft Suite (Word/Excel/MS Teams) and Databases.
Our Benefits - What We Can Offer You
  • 25 days annual leave, with the opportunity to buy additional leave
  • Two fundraising days in a year to give back to the community (fully paid!)
  • Westfield Health membership, offering discounted leisure and travel and refunds on medical services

We also offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Our social responsibility programme is fundamental to who we are. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish. We have a range of groups to celebrate our people across sexuality, disability, age, gender and culture. 

We welcome applications from all diversity groups and backgrounds. We’re committed to enabling everyone to thrive and understanding and celebrating our differences is a key part of that. We’re proud of our work on the Disability Confident scheme, on the Race At Work Charter and as Stonewall Diversity Champions. We also have a range of networks for LGBT+, disability, generations, gender, social mobility, ethnicity, faith and culture to celebrate our people and to enable everyone to thrive.


Additional Information

As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, existing employees, clients, partners and other stakeholders.

Depending on the role you apply for we may carry out checks that will establish your eligibility to work in the UK, and criminal record check and financial checks ­with a credit reference agency will also be undertaken.

The employment screening process will fully comply with Data Protection and other applicable laws.

Irwin Mitchell LLP is an equal opportunity employer.

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Riverside East, 2 Millsands, Sheffield, Yorkshire, United Kingdom, S3 8DT

We're proud of our values, and we're looking for people who share them

  • Sub-Department:
    Support Team
  • Sub-Division:
  • Company:
    IM LLP
  • Working Hours:
    Full Time
  • Vacancy Type:
  • :
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