We are looking for an engaged, highly competent Team PA to join our Business Services Group. The successful candidate would primarily be offering PA support to our busy Real Estate team in Gatwick, working with a friendly and high-performing team of lawyers and other PAs to deliver exceptional service to our clients.

The successful candidate will be a key point of contact between the team and their clients, as well as the wider business and will offer high levels of support to team members by taking responsibility for administrative activities, ensuring the legal team can focus on delivering legal support to clients.

You will be required to:

• Show excellent written, verbal and telephone communication skills while assisting with queries and enquiries from clients and others on behalf of the team.
• Take responsibility for file management, including file opening, matter maintenance and file closure, ensuring files are compliant and are kept in impeccable order.
• Remain organised while providing personal assistance to partners and team members, including co-ordinating diaries, arranging all aspects of internal and external appointments and meetings, arranging travel and accommodation and submitting expenses.
• Coordinate an efficient and accurate billing process and support case handlers with providing the right level of information to clients to ensure swift payment of invoices. Develop a productive working relationship with our Finance Operations teams to ensure the delivery of this.
• Ensure the timely and meticulous processing of post and original documents
• Support with any team initiatives and projects, including Business Development activity
• Work collaboratively with your colleagues within your location and across the Group to provide a seamless and efficient, top-quality service to the business.

• Extensive experience in an administrative/secretarial/PA role
• Previous experience in a Real Estate legal team (desirable, not essential)
• The ability to work confidently on their own initiative and be skilled at managing their time and prioritising a busy workload
• Fantastic communication skills, including an excellent phone manner and written skills (punctuation and grammar)
• The ability to work collaboratively within a busy team and build strong working relationships
• A solution-focused approach with the ability to make things happen
• A detailed, organised, and accurate approach to your work.